Client
- Numera, accounting firm
Role
- Company website
- AI invoice processing
- Client portal
Category
- Web
- AI
Date
- June 2026
An accounting firm's website and an automation that pulls an invoice out of an e-mail, checks it and prepares it for booking in 40 seconds. The accountant just approves.
Website design and development, AI reading of invoices from e-mail and photos (supplier, amount, due date, line items), VAT ID verification, suggested account and cost centre, one-click approval, accounting software integration
/01 Starting point
A firm with 240 clients received invoices by e-mail, via WhatsApp and as phone photos.
Accountants retyped them by hand, looked up the VAT ID for each one and picked the account. One invoice took five to eight minutes and the days before closing meant working nights. A website from 2016 hadn't brought an enquiry in two years.
/02 Solution
A new website with a clear offer for limited companies, startups and sole traders, and a form that leads to a quote.
Behind it, an automation: an invoice from e-mail or a photo passes through AI that extracts the supplier, amount, VAT, due date and line items, verifies the VAT ID in the register and suggests an account and cost centre based on the client's history. The accountant sees a finished entry with a confidence percentage and approves it with one click. Sensitive data stays in the accounting system; the model sees only what it needs.
/03 Result
96% of invoices go through without manual retyping, the average time per invoice fell from several minutes to 40 seconds and monthly closings are done by the fifth.
The website brought its first enquiries in the month after launch.
Results
- 96%of invoices processed automatically
- 40 saverage time per invoice
- 9 hsaved per accountant every week
Credits
Team
- Design, development, automation: {{FOUNDER}}
- Accounting methodology: Numera
Client
- Numera, accounting firm
- June 2026